This page says what this website collects, how health information is handled, and gives the notices that California and federal law ask a physician to provide. Effective November 13, 2026.
If you only read the site. There are no advertising trackers, no third-party analytics, and no tracking cookies. The site keeps simple counts of page visits and of how far people get in the application. Those counts hold no names and no IP addresses. Like any web server, the hosting service keeps short-term technical logs that include IP addresses.
How you arrived. For the length of your visit, your browser remembers which site linked you here, or a campaign tag in the link. If you send an application, that one line is saved with it. It is not used for anything else.
If you apply for care. The application saves what you enter: your contact details, your answers, and your signatures. It is stored encrypted. The time and the IP address of the submission are recorded to prevent abuse.
If you ask for a coaching plan. The form saves your name, email, where you are based, and your answers. Coaching is not medical care, and this is not a medical record. It is kept private and used only to prepare your plan and to contact you about coaching.
The contact form. The “Contact Dr. Theo” form is provided by SimplePractice, the practice’s record system. What you send through it goes there, under its own privacy terms.
Payment. No card is collected on this website.
To read your application, to reply to you, and to provide care or coaching. It is not sold. It is not used for advertising. It is shared only with the services that run this site and the practice, and when the law requires it.
The email alert I receive when an application arrives contains no personal details. I read the application itself on a protected page.
Ordinary email is not a secure way to send health information. If you email me about your health, you are choosing to accept that. The patient portal is the secure route once you are a patient.
You can ask what information I hold about you, ask me to correct it, or ask me to delete it. Medical records have to be kept for a period set by law, so a deletion request cannot always be met in full. Use the contact form on the home page to ask.
This site does not track you across other websites, so it does not change its behaviour in response to a browser’s Do Not Track signal.
This website is not directed to children under 13. An application for a patient under 18 is completed with a parent or guardian.
If this page changes, the effective date at the top changes with it.
This notice describes how medical information about you may be used and disclosed and how you can get access to this information. Please review it carefully.
Under federal law, your PHI is protected and confidential. PHI includes information about your symptoms, test results, diagnosis, treatment, and related medical information, as well as payment, billing, and insurance information. We are committed to protecting the privacy of your PHI.
We may use and disclose your PHI to carry out treatment, payment, and health care operations; for administrative purposes; for quality evaluation; and for other purposes permitted or required by law. Under some circumstances we may be required to use or disclose your PHI without your consent.
Treatment: We may disclose PHI to other providers participating in your care, to pharmacists filling prescriptions, to laboratories, and to family members helping with your care. Payment: PHI may be shared with billing companies, insurance plans, government agencies, or collection agencies. Operations: We may use PHI for routine functions such as quality evaluation and resolving complaints, and may share PHI with Business Associates who agree to protect it.
We may be required by law to report gunshot wounds, suspected abuse or neglect, vital statistics and certain diseases to public health authorities; to respond to subpoenas/court orders or law enforcement; for workers' compensation; for approved research; and for military/national security purposes when applicable.
Uses and disclosures not described in this notice are made only with your written authorization. That includes most uses and disclosures of psychotherapy notes, uses and disclosures for marketing, and any sale of your health information. You may revoke an authorization in writing at any time, except where it has already been relied on.
Records of substance use disorder treatment that are protected by federal law (42 CFR Part 2) receive extra protection. They will not be used or disclosed in a civil, criminal, administrative, or legislative proceeding against you unless you give written consent, or a court orders it after notice and an opportunity to be heard. A court order must be accompanied by a subpoena or similar legal requirement before the records are used or disclosed.
You may request restrictions on certain uses/disclosures (we are not required to accept all); request confidential communications; obtain a copy of your PHI (a charge may apply); request amendments to incorrect information; and request a list of certain disclosures. You have the right to a paper copy of this Notice and to receive notification of any breach of your PHI.
We are required by law to protect your PHI, provide this Notice, and abide by its terms. We may update our practices and will post any significant changes. If you believe your privacy rights have been violated, you may complain to me through the patient portal or the contact form on this website, and to the U.S. Department of Health and Human Services. You will not be penalized for filing a complaint.
Privacy contact: Theodore Germanos, MD, through the patient portal or the contact form on this website. Effective date of this notice: November 13, 2026.
NOTICE TO PATIENTS: Medical doctors are licensed and regulated by the Medical Board of California. To check up on a license or to file a complaint go to www.mbc.ca.gov, email licensecheck@mbc.ca.gov, or call (800) 633-2322.
The Open Payments database is a federal tool used to search payments made by drug and device companies to physicians and teaching hospitals. It can be found at https://openpaymentsdata.cms.gov.
For informational purposes only, a link to the federal Centers for Medicare and Medicaid Services (CMS) Open Payments web page is provided here. The federal Physician Payments Sunshine Act requires that detailed information about payment and other payments of value worth over ten dollars ($10) from manufacturers of drugs, medical devices, and biologics to physicians and teaching hospitals be made available to the public.
You have the right to receive a “Good Faith Estimate” explaining how much your medical care will cost.
Under the law, health care providers need to give patients who don’t have insurance or who are not using insurance an estimate of the bill for medical items and services.
For questions or more information about your right to a Good Faith Estimate, visit www.cms.gov/nosurprises or call 1-800-985-3059.
The fee schedule for this practice is shown in the application, in the Payment Policy Agreement, before you sign anything.
Also see: Home · Dr. Theodore Germanos · Telehealth psychiatry in California